Deadline:
April 30, 2025
Internships
Location(s)
- Czech Republic
Prague
Overview
Details
EUSPA offers a diverse multicultural workplace that welcomes all applicants without distinction on any grounds of gender, race, ethnic or social origin, nationality, religion or belief, political or any other opinion, birth, gender identity, disability, age, sexual orientation, marital status or other family situation. EUSPA wishes to employ competent talents and be representative of the diversity of the EU citizens and is committed to provide the best working conditions and benefits to its staff.
The Office of the Executive Director (OED) is placed directly under the Executive Director and assists him in ensuring an efficient and effective system of management of the Agency as well as effective corporate coordination and outreach, including relations with external stakeholders and institutional partners.
The position requires permanent relocation to the Agency’s Headquarters in the heart of Europe - Prague - a location with excellent connection to numerous major European cities. The capital of the Czech Republic, on the banks of the Vltava River, is famous for its cultural life, renowned musical life, historic buildings, magical bridges, and recognized museums and monuments.
TASKS AND RESPONSIBILITIES
The trainee will be placed in the Office of the Executive Director (OED) and will be expected to support its daily running. In addition, they will support the Administrative Board secretariat.
The trainee will be expected to carry out under supervision a subset of the duties listed below:
The General OED tasks involve the following duties:
- Assist the Office in its daily activities, including participation in internal and/or external meetings;
- Compilation of reports, documents and presentations under supervision;
- Provide administrative support (e.g. archiving, document management, data entry and processing, organising meetings);
- Support ad-hoc tasks as required.
The support to Administrative Board secretariat involves the following duties:
- Support the Administrative Board secretariat in the management of all administrative aspects and the proper end-to-end functioning of the EUSPA Administrative Board, working closely with all EUSPA departments;
- Prepare Administrative Board meetings;
- Liaise with Administrative Board members on matters related to the functioning of the Administrative Board.
Opportunity is About
Eligibility
Candidates should be from:
Description of Ideal Candidate
ELIGIBILITY CRITERIA
The traineeship is open to applicants who have not previously undertaken a regular (paid) traineeship at EUSPA and who meet the following requirements:
- Have a nationality of any Member State of the European Union, Iceland or Norway;
- A recognised higher education degree (university education or equivalent), evidencing completion of a full cycle of study, or in the case of candidates who are at the end of their studies, an official certification confirming that students are currently in their final year of academic studies;
- Have interest or knowledge about one or more areas of work of the Agency obtained during their studies/research projects/traineeships or through previous professional experience;
- Possess a thorough knowledge of one official language of the European Union and a satisfactory knowledge of another language of the European Union; one of these languages must be the working language of the Agency (English);
- Have a clean criminal record.
SELECTION CRITERIA
The applications will be assessed against the following criteria:
- Relevant experience in any of the specific fields and tasks under “2. Tasks and responsibilities” above;
- Good knowledge of IT applications (Microsoft Word, Excel, Power Point, Project and any other is an asset);
- Effective communication;
- Proactive attitude;
- Attention to detail and organisational skills;
- Transversal collaboration and working in teams;
- Excellent command of both written and spoken English;
- Knowledge of one or more EU languages in addition to English is an advantage;
- Motivation for the post.
Dates
Deadline: April 30, 2025
Cost/funding for participants
SUMMARY OF CONDITIONS OF EMPLOYMENT
Trainees receive a monthly grant for full-time traineeship of €1,500.001.
Trainees may also be entitled to the reimbursement of their travel expenses from/to their place of origin.
Trainees shall be responsible for organising their own sickness insurance against health risks and their own accident insurance.
Before the start of the traineeship, the candidate will be required to provide the following documents:
- Proof of nationality;
- Diplomas or academic qualifications needed to prove that they satisfy the admission criteria;
- An excerpt from police records;
- A medical certificate confirming that they are fit for work and free of any contagious diseases;
- Documents showing that the trainee has public or private cover for accident insurance and sickness insurance against health risks for the entire duration of the traineeship period;
- A statement indicating whether the trainee is in receipt of a grant or other subsistence allowance from another source and if so, the amount of these grants or allowances;
- Declaration of confidentiality and absence of conflict of interests.
For detailed information about rights and obligation related to traineeships, please refer to the Decision of The Executive Director on the Rules governing the Traineeship Scheme of the Agency2.
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[1] The official European Commission rates will automatically apply for grants paid in non-Euro accounts. All bank charges for incoming payments shall be carried by the trainee. If the traineeship is part-time, the grant will be proportionate.
[2] https://www.euspa.europa.eu/sites/default/files/documents/EUSPA%20Traineeship%20Decision.pdf
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